Departures

Prepare for Employee Departures

As employees learn, grow, and develop, they may choose to leave your company to advance their career paths. But sometimes leaving isn’t a choice; you may need to make staffing changes for any number of reasons (e.g. financial difficulties, employee performance issues, labour restructuring)

Regardless of the reason, an employee’s departure should be managed with respect and professionalism in order to minimize disruption within the work environment and avoid potential costly legal and financial liabilities.

Plan for Employee Departure Scenarios

Assess
  • Carefully consider termination options (with/without just cause) and risks. Review performance management documentation, employment contracts, and other information to make an informed decision.
Acknowledge
  • Voluntary terminations Request and acknowledge all voluntary terminations (resignations) in writing (e.g. email or text)
Educate
  • Be aware of employer and employee legal rights and responsibilities regarding terminations, layoffs, recalls and resignations.
Prepare
  • Plan final meetings in advance – Location, attendees, script (keep it brief). Document the discussion and determine how you will advise remaining employees of the departure.

Educate

Individual Layoff or termination

Information regarding Layoffs and Employee Termination including notices, pay, vacation pay &employee rights

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Assess

Exit Interview Suggested Questions

An exit interview is a discussion that allows a departing employee and your organization to exchange information, usually on that employee’s last day of work. The exit interview is an opportunity for the employee to explain their reasons for leaving and provide feedback about their experience working for your organization.

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Acknowledge

Reference Letter Template

Sample reference letter to be used when endorsing a job candidate.

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Acknowledge

Reference Letter Sample Template

Sample reference letter for endorsing a prospective job candidate.

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